Space Reservation Guidelines

• The online form must be completed at least 48-hours in advance to be considered, one week in advance is preferred
• The online form must be completed for each separate, different event/program​
• Reoccurring events (such as bi-weekly club meetings) can be completed in one form
• Once your form is submitted it is not approved until you receive a confirmation email from 25Live
• Requests cannot always be made for a specific tabling spot, as employers have priority

Reserve a Space

Space/Event Rules

No food or drink is allowed in the classrooms!

FAQ's for booking events in Capitol Federal Hall

What if I need to request several different events? 

• B-School Events Director, Kendyl Grender, is happy to schedule meetings to go over all your organization's requests in person at once instead of completing numerous forms. Just send me an email to schedule a meeting

Can I reserve conference rooms?

• Unfortunately not because conference rooms are locked in the evenings

Can I reserve the Hive or the Colloquium?

• Yes! If student organizations are hosting an event in the Colloquium, it will be left unlocked for you. It is your responsibility to clean and close the door after the event

Can I have food catered at my event? 

• Regarding KU Dining
  • If your event is only open to your club's members, you are not required to use KU Dining
  • If your event is open to all School of Business students, KU Dining should be your first option for food
  • ​If KU Dining does not offer the specific food item(s) you are wanting, outside food can be approved by filling out the exemption form below

• No food or drink is allowed in the classrooms. Food is allowed in the Colloquium, the Atrium, the Hive
• If you are planning on having food and/or drink at your event, Kendyl can schedule it in a designated space

Food Exemption Form

If you have any questions about hosting events in Capitol Federal Hall, please reach out to School of Business Events Director, Kendyl Grender